business It's Business

8 Tips for Using Google for Your Business

July 19, 2016

When you first start a business, unless you’ve been through that wild ride before, it’s hard to realize everything you will need, especially if the business takes off and begins expanding. Having programs to help you organize your business makes life feel much lighter. Google is one of those companies that has a plethora of very handy apps and programs dedicated to making business life feel like a breeze. Most of these apps and programs have a free version that, in my opinion, is pretty good compared to most free versions. Either way, below are eight ways Google can make your business load lighter.

  1. Google Drive – Hello! This program is my saving grace. I had the free version for a while which allowed for up to 15G of storage. That’s a ton! Google Drive allows me to have tons of separate folders all for different clients. I can send the link to each client so that only the both of us can see its contents. It’s secure and very user friendly. Plus, it’s nice to store it there instead of on my computer since computers crash. I never have to worry about losing all my documents or my clients not having access to them. I decided to pay the $1.99 per month to up my storage limit to 100G. Well worth it, let me tell you.
  2. Google Docs – Google seriously hit it out of the ballpark with this one. Anyone can send you a file through Google Docs and instead of needing Word to open it or some other similar program, you can open it up and edit it right there and the program is just as comprehensive as any other program you have to pay for. You can even create documents in it. Plus, it stores the documents you create just in case you need to edit or get a copy later.
  3. Google Sheets – This is similar to Google Docs but it’s all about spreadsheets. I have some clients who have some pretty crazy spreadsheets. They often create them in Google Sheets and then simply send me the access link which allows me to work and edit the sheet while allowing them to do the same thing. Plus, it has real time editing which means if I make any changes or my clients do, I can see those immediately. It’s very handy and I’m not so sure my business would be smooth without it.
  4. Gmail – I know a lot of people like to stick with Yahoo or Hotmail or whoever they’ve been with since the dawn of time, but when I switched to Gmail, it was an entirely different experience. It’s so clear and concise, has different lifestyles in mind including business minded folks, and has an impeccable organization that’s perfect for keeping correspondences in order. Plus, if you like their other programs, Gmail isn’t a must to use them but it connects them all for easier handling. Did I mention it allows you to video chat with contacts?
  5. Apps – Google has an app for your phone for all of its programs so you don’t have to worry about lugging your computer around. Just need to take some notes with you or forgot to bring an important file? No problem, get it from your phone or tablet.
  6. Google Calendar – This program will blow you away. If you have multiple employees with shifts or just need a comprehensive scheduling tool, this is your best bet. Not only does it allow you to color code each schedule if desired, it allows you to share the calendar with other people. This also offers live edits which means if someone needed a last minute schedule swap, the edits will be seen immediately. You can also setup reminders to come to your phone or tablet for anything scheduled.
  7. Google Forms – Can I just say, if Google were a person, I would be in love with them simply over this program. This program allows you to make up any form you like. If you need to do a survey, great! If you need to make a job application, no problem! The best part about it is the fact that it’s so dang user-friendly. Make up whatever kind of form you need and you simply send the link to whoever needs it.
  8. Google Slides – I haven’t had to put together a presentation in a while but when I did, the only and best way to do it was with the Microsoft program that wasn’t necessarily cheap. Thankfully, I was able to use the college computers to complete the task. No need to worry about downloading software or paying out the wahzoo for a gorgeous presentation. Google slides allows you to create, edit, share, and store presentations/slideshows. Much nicer than the latter option, if you ask me.
    Overall, Google is my go-to for affordable and great services that make me feel like running a business and watching it grow isn’t as heavy as it seems.

8 Tips for Using Google for Your Business

  • Reply
    July 19, 2016 at 4:20 pm

    Yes to all of this!!! Google docs is everything for me! I especially love that it works offline too! I haven’t tried the slides yet and yes to gmail. Way ahead of the competition.

  • Reply
    July 19, 2016 at 11:24 pm

    After a blogging conference several years ago, I started putting so many more Google items into play in my business. This practice has been a lifesaver. I communicate with my team with docs (and Drive) and can’t live without my calendar and gmail. Such great tips and advice for anyone with a small (or large) business. Thanks for sharing!

  • Reply
    Censie Sawyer
    July 20, 2016 at 2:17 am

    Gmail and google docs are my favorite thing this year. I have always had a gmail account but this year I have really been using google more and more – google docs and drive for sure! Great things to think about for all sizes of businesses.

  • Reply
    Jennifer S
    July 20, 2016 at 1:59 pm

    Google is my jam! As a very busy blogger and virtual assistant I’d be utterly LOST without my google drive! I use forms to capture client info, sheets to keep everything organized and on track and share info, as well as the calendar for deadlines and task management. I love that most of these things can sync with my iphone as well!

  • Reply
    Rachel Krych
    July 20, 2016 at 5:02 pm

    I love everything Google! My oldest son just introduced me to Google slides and I created one for my presentations. It was so easy to use

  • Reply
    Kristy @ Mommy Hates Cooking
    July 20, 2016 at 8:15 pm

    I’m in love with all things Google! I use gmail and Google Docs on a daily basis. I used to use Microsoft Office, but then I was tied to using the same computer all of the time. I love that with Google Docs, I can use any device — even my iPhone!

  • Reply
    Crystal Lopez
    July 21, 2016 at 1:58 am

    Yes! Google is such a great avenue for keeping track of things! I swear by my Goggle calendar and love that I can share it with my family too!

  • Reply
    July 21, 2016 at 1:13 pm

    Yes to all of these!!! I haven’t used Microsoft Office since I don’t know when. I love that I can create word docs in Google Docs for free. I just love everything about Google for business period!!

  • Reply
    July 21, 2016 at 3:06 pm

    I am a great fan of Google Drive especially Google Sheets. It is so far the best app that made remote working and sharing so easy and that too with revision history.

    Just Love it.

  • Reply
    Carin Kilby Clark
    July 21, 2016 at 10:05 pm

    I love these tips! Google has so many great tools for business owners. I use the Google drive and calendar every single day. I also like the forms a lot. Makes it so easy to collect information from my customers.

  • Reply
    August 8, 2016 at 1:02 pm

    Great Post. I do use a couple of them already especially like the Google sheets.

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